Travel fees allow you to create itemized billing with transparent cost breakdowns for families. You can include multiple expense categories like airfare, lodging, meals, and transportation in a single fee.

Step 1: Log into your athlete one Club Account - Click Here

Step 2: From the left-hand navigation menu, go to 'My Accounts' > 'Club Account', and select your club.

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Step 3: Select 'Operations' > 'Active Programs' under the Travel Billing section.

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Step 4: Select the Program Name.

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Step 5: Select 'Travel Fees'.

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Edit General Information

Step 6: Select your travel fee > 'General Information'
  • Update details such as fee collection, travel start/end dates, processing fees, mail-in payment options, and fee name.
  • Click 'Save & Next'.
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Require Agreements & Documents

Step 7: Select your travel fee > 'Agreements & Documents'.



Step 8: A fly-out will populate: 
  • Check off any documents you'd like to require during billing for parents.
  • Click 'Save & Next'.

Manage Messages

Step 9: Select 'Messages'.



Step 10: Enable or disable the message types you'd like to send > click Save & Next'. 
  • Travel payment notification.
  • Payment received message.
  • Past-due message.

Create a New Travel Fee

Step 11: Select 'Travel Fees'.



Step 12: Select 'Create a new travel fee now'.



Step 13: Add your items, click 'Add' > click 'Next'.



Step 14: Fill out all required details. Here, you can set up either a 'Full Pay' or 'Payment Plan' option.



Once you've successfully created your travel billing program, follow the steps in this article, to assign a travel billing program to a player: